Job Details for Relief Courtroom Deputy / Financial Clerk
| Court Name/Organization: | Texas Western District Court |
| Overview of the Position: | The U.S. District Court for the Western District of Texas is current looking for a Relief Courtroom Deputy/Financial Clerk for the San Antonio Division. The Relief Courtroom Deputy will assist Federal Judges as a courtroom deputy when a Judge’s regularly assigned courtroom deputy is unavailable. The incumbent manages the court docket, performs full courtroom duties, prepares orders and judgements, and processes all court-related documents. In addition, the incumbent will perform financial clerk duties and will be responsible for the accounting and financial functions of the divisional office. |
| Location: | San Antonio, TX |
| Opening and Closing Dates: | 11/13/2024 - Open Until Filled |
| Appointment Type: | Permanent |
| Classification Level/Grade: | CL 26/25 |
| Salary: | $66,980 |
| Link to Court Careers Information: | https://www.governmentjobs.com/careers/txwd? |
| Announcement Number: | USDC 25-06 |
| Link to Job Announcement | |
Position Description
Responsibilities
- Manage judge’s caseload in the absence of the regularly assigned courtroom deputy. Calendar and regulate the movement of applicable cases. Monitor the filing of pertinent documents and timely responses to judicial orders. Set dates and times for hearings, trials, and conferences. Keep judge and immediate chambers staff informed of case progress or impending changes.
- Attend court sessions and conferences - Assist with the orderly flow of proceedings, which includes administering oaths, setting up the courtroom, assuring the presence of all necessary participants, managing exhibits, and assisting with electronic evidence presentation systems. Take notes of proceedings, rulings, notices, and prepare minute entries electronically.
- Draft form orders and judgments for the judge's approval, prepare and docket orders, pleadings, judgments, and minutes utilizing the Court's electronic filing system (CM/ECF)
- Review the quality of electronically filed documents, ensuring that all orders and automated entries are appropriately and accurately docketed
- Receives and reviews incoming documents for conformity with appropriate rules, practices, and court requirements
- Inform jury clerks of upcoming trials, need for jurors, etc. Assist the judge and parties in jury selection and maintain records of jury selection and attendance
- Carries out court accounting functions in order to effectively maintain the integrity of court accounting records and files at the divisional office level
- Monitors and assesses divisional office financial functions to ensure compliance with established policies, internal control guidelines and financial standards.
- Establish accurate financial records for criminal debt and any civil filing fee obligations
- Review daily mail log to assist cashiers with properly receipting funds
- Prepares vouchers for disbursement of cash bonds and civil judgments
- Assist the Clerk's Office as needed, and all other duties as assigned
Qualification
- Three years specialized court experience or equivalent work experience in a legal environment or closely related field
- Bachelor's degree preferred
- Prior experience with the Court's case management system (CM/ECF) is preferred
- Prior financial or accounting experience highly desirable
- Proficient skill with Microsoft Office, Adobe Acrobat, and Outlook
- Attention to detail and accuracy, and ability to perform quality control
- Understand legal terminology
- Commitment to providing excellent customer service
- Interact effectively and appropriately with others as a team
- Exhibit excellent judgment, temperament, integrity, trustworthiness, resilience, and character required of a judiciary employee
- Ability to maintain confidentiality, handle sensitive information, and exercise discretion at all times
- Self-motivated, professional demeanor even in a stressful, fast-paced environment, and excellent communication and interpersonal skills
- Availability for overtime and occasional overnight travel is required
How To Apply
Qualified candidates may apply by submitting a cover letter (include job title/number listed above), detailed resume, e‐mail address, and a daytime phone number using the Current Employment Opportunities & Online Application link on our website.
The U.S. Courts reserves the right to modify the conditions of this job announcement, or to withdraw the announcement, any of which may occur without prior written or other notice. More than one position may be filled from this posting. In the event that a position becomes vacant in a similar classification, within a reasonable time of the original announcement, the Court Unit Executive may elect to select a candidate from the applicants who responded to the original announcement without posting the position. The court is not authorized to reimburse travel expenses for interviews or relocation. This position is subject to mandatory electronic direct deposit of salary payments. All applicants must be a U.S. citizen or must be a lawful permanent resident (i.e., green card holder) and seeking U.S. citizenship. Applicants are advised that false statements or omission of information on any application materials may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed. Employees of the U.S. Courts serve under "Excepted Appointments" and are considered "at-will" employees (except for probation officers who may be removed for cause). All employees are required to adhere to the Code of Conduct for Judicial Employees (available for review upon request). Applicants scheduled to interview should advise the Human Resources staff if any accommodation is needed.
The federal Judiciary is an Equal Employment Opportunity employer.