Job Details for Judicial Assistant to a U.S. Magistrate Judge
| Court Name/Organization: | Maryland District Court |
| Overview of the Position: | The Federal Court is seeking qualified applicants for the full-time position of Judicial Assistant to a U.S. Magistrate Judge with a date to be determined upon confirmation of the Judge but likely between January and April 2025. This is an executive administrative position with responsibility for office management, organizing office workload, and screening requests and materials for the judge. |
| Location: | Baltimore, MD |
| Opening and Closing Dates: | 11/01/2024 - Open Until Filled |
| Appointment Type: | Permanent |
| Classification Level/Grade: | JSP 9 - JSP 11 |
| Salary: | $68,405 - $107,590 |
| Link to Court Careers Information: | https://www.mdd.uscourts.gov/employment-opportunities |
| Link to Job Announcement | |
Position Description
Duties include, but are not limited, to the following:
- Receive, screen, and refer telephone and in-person callers; screen incoming and outgoing mail, electronic or paper, and route to appropriate destination
- Manage chambers case management system and workflow as well as the judge’s calendar
- Prepare travel itineraries, arrangements and vouchers
- Organize and maintain the filing system of cases and correspondence
- Prepare and/or edit legal documents, correspondence, memoranda, agendas for meetings and conferences, reports and statistics
- Provide assistance to law clerks by reviewing documents for proper legal form
- Maintain office supplies and equipment and handle routine office matters
Qualification
- High school graduate or equivalent
- Two years general clerical or secretarial experience which provided a good knowledge of office clerical practices such as filing, telephone usage, and typing required.
- Four to six years of specialized experience required. Specialized experience is progressively responsible experience which involved responsibility as the principal office assistant to a supervisor dealing with law-related matters. Specialized experience should include at least one year of experience at or equivalent to the next grade below the grade of the position for which the person is being considered
- Prior experience in a legal or court environment preferred
- Excellent communication skills (both verbal and written), computer skills, organizational skills, and interpersonal skills required
- Proficiency in Word required. Familiarity with Microsoft Outlook and electronic case filing, especially the CM/ECF (Case Management/Electronic Case Files) system, desired
- Consummate professionalism, discretion and integrity required. Must be able to manage multiple priorities with conflicting deadlines
General Experience
General experience is progressively responsible clerical or secretarial experience which provided a good knowledge of office clerical practices such as filing, telephone usage, and typing. Education above high school may be substituted for general experience.
Specialized Experience
Specialized experience is progressively responsible experience which involved responsibility as the principal office assistant to a supervisor dealing with law-related matters. Specialized experience should include at least one year of experience at or equivalent to the next grade below the grade of the position for which the person is being considered.
Benefits
Federal Benefits:
- Health, dental, vision, life, and long-term care insurance programs available
- Flexible spending accounts for health and dependent care available
- Vacation/annual leave (13-26 days increasing with years of service), sick leave (13 days per year) and paid holidays (11 days)
- Paid parental leave (12 weeks) for the birth or adoption of a child after one year of employment
- Retirement (FERS - Federal Employees Retirement Program) with employer and employee contributions as well as immediate matching contributions in the Thrift Savings Plan (TSP) 401K style plan
- The U.S. District Court is a qualifying employer for possible Public Service Loan Forgiveness
- Free parking available across the street from the courthouse
- Additional information about the federal judiciary’s benefits can be found at www.uscourts.gov/careers/benefits
How To Apply
Qualified applicants should submit one document in PDF format via email to jobs@mdd.uscourts.gov that includes the following:
- A cover letter addressing the qualifications, skills, and experience necessary to perform the job
- A current resume, including a list of at least three professional references
- A completed AO78 Form, Application for Federal Judicial Branch of Employment, which can be found on the Employment Opportunities page of the court’s website
To ensure first consideration, applications should be received by Nov. 2, 2024. To ensure correct vacancy consideration, include Judicial Assistant in the subject header of the email.
** General experience is progressively responsible clerical or secretarial experience which provided a good knowledge of office clerical practices such as filing, telephone usage, and typing. Education above high school may be substituted for general experience.
** Specialized experience is progressively responsible experience which involved responsibility as the principal office assistant to a supervisor dealing with law-related matters. Specialized experience should include at least one year of experience at or equivalent to the next grade below the grade of the position for which the person is being considered.
The federal Judiciary is an Equal Employment Opportunity employer.