Job Details for Generalist Clerk/Case Administrator
| Court Name/Organization: | Maryland District Court |
| Overview of the Position: | The Clerk of the U.S. District Court for the District of Maryland is seeking qualified applicants interested in a long-term career in public service with the federal judiciary to serve in the position of Generalist Clerk/Case Administrator. Qualified candidates will be highly motivated, well organized, detail-oriented, with exceptional interpersonal skills, and the ability to work independently and as part of a team. This is a career ladder position that has the potential for growth from a Generalist Clerk to a Case Administrator at the CL 26 compensation level with additional responsibilities. |
| Location: | Greenbelt, MD |
| Opening and Closing Dates: | 05/28/2024 - Open Until Filled |
| Appointment Type: | Permanent |
| Link to Court Careers Information: | https://www.mdd.uscourts.gov/employment-opportunities |
| Link to Job Announcement | |
Position Description
Duties include, but are not limited, to the following:
- Staffs court intake reception area, including greeting members of the public; answering and routing telephone calls; and answering telephone and in-person inquiries from the general public, members of the bar, and other court-related agencies on case status, court procedures and filing processes.
- Answers inquiries from attorneys, chambers, and related agencies about the Case Management/ Electronic Case Filing (CM/ECF) system. Provides additional support as needed.
- Informs customers of required fees, receives payments and issues receipts. Ensures the collection and receipt of appropriate fees. Secures funds in cash register and balances cash drawer at the end of the day.
- Receives, reviews, and routes incoming documents. Scans and converts documents as needed into imaged files. Processes document and record requests, including document reproduction, preparation, and certification.
- Make summary entries and assure the quality of all documents and proceedings entered on the automated docket. Assist in case management by ensuring that all automated entries are appropriately linked and routed. Prepare and transmit to appropriate parties such items as: notices, judgments, and orders.
- Open cases upon receipt of initiating documents, such as complaints, or petitions. Close cases upon receipt of terminating documents, such as judgments and closing orders.
- Requests case files and documents from archive facilities
- Organizes and processes case files returned by the 4th Circuit Court of Appeals
- Processes archive returns, including preparing archive return pallets; boxing files; updating spreadsheets; scheduling pick-ups
Qualification
- High school graduate, or equivalent, required plus two years general experience. Education above high school may be substituted based on one academic year being equal to one year of general experience.
- Self-starter with demonstrated analytical and problem-solving skills, professional demeanor, and ability to exercise sound judgment, act with diplomacy, and maintain confidentiality.
- Excellent interpersonal and communication skills. Ability to communicate effectively with internal and external individuals as well as persons with varying experiences and backgrounds.
- Excellent organizational skills, including ability to manage multiple priorities in a fast-paced environment. Ability to multi-task, prioritize and follow through. Ability to adjust priorities quickly as circumstances dictate.
- Excellent computer skills as well as the ability to adjust to ever changing technology. Familiarity with electronic case filing and the court system desirable. Court, legal experience, or college education preferred.
- Accuracy and attention to detail essential
- Strong customer service experience and the ability to interact in a team environment required
- Some lifting of records is required
General Experience
General experience is progressively responsible clerical, office or other work that indicates the possession of, or the ability to acquire, the knowledge and skills needed to perform the duties of the position. Education above high school may be substituted for general experience.
Specialized Experience
Specialized experience is progressively responsible clerical or administrative experience that is in, or closely related to, the duties and responsibilities of the position and which has demonstrated the knowledge, skills, and abilities to successfully perform the duties of the position and involves the routine use of automated software and keyboarding for word processing for report generation.
How To Apply
Interested applicants should submit a resume, a cover letter stating the reasons for your interest in the position, and a completed AO-78 Application for Federal Employment as a single PDF document to: jobs@mdd.uscourts.gov
Include the job title for which you are applying in the subject header of the email.
To ensure first consideration, complete application packets must be received no later than 4 p.m. on June 7, 2024.
The federal Judiciary is an Equal Employment Opportunity employer.