Job Details for Human Resources Specialist (Remote/Hybrid) (Part-Time)
| Court Name/Organization | California Northern Pretrial Services |
| Overview of the Position | The U.S. Pretrial Services Agency for the Northern District of California is accepting applications for a part-time (20 -24 hours per week) Human Resources Specialist. Priority is given to applications received by March 26, 2025. This position may be located in the San Francisco, Oakland, or San Jose office, or may be remote/hybrid. In addition, this position has promotion potential to CL 28 without further competition. The Human Resources Specialist performs and coordinates administrative, technical, and professional work related to human resources (“HR”) programs for the agency and supports the associated needs of staff. The incumbent ensures compliance with appropriate guidelines, policies, and approved internal controls related to human resources management. The incumbent Human Resource Specialist will operate in a shared capacity with HR staff from the U.S. Probation Office. |
| Location | San Francisco, Oakland, San Jose, Remote , Anywhere in the U.S. |
| Opening and Closing Dates | 03/12/2025 - Open Until Filled |
| Appointment Type | Permanent |
| Classification Level/Grade | CL 27 |
| Salary | Not specified |
| Announcement Number | 2025-3 |
Position Description
Representative Duties & Responsibilities
The incumbent will:
- Perform duties related to benefits administration, recruitment, classification, payroll, workers' compensation, personnel action processing, records maintenance, etc., based on varying needs and priorities. Maintain electronic personnel files, including payroll, leave records, and other accountability documents for audit purposes.
- Administer and utilize automated systems for Human Resources activities, including leave tracking, electronic records management, performance management, etc.
- Formulate, implement, and administer the full range of HR policies, procedures, and standards for the agency. Review, research, develop, and recommend HR policies for the agency.
- Ensure adherence to the Guide to Judiciary Policy and the Administrative Office of the U.S. Court's Human Resources Manual regarding HR practices and separation of duties. Update HR section of the Internal Controls Manual, as may be directed.
- Develop and analyze a variety of reports based on historical and current data and hiring trends and make recommendations to the Chief Pretrial Services Officer.
- Coordinate with management on the assessment and evaluation of staff performance throughout the year and maintain a tracking system for employee evaluations and step increases.
- Advise the Chief Pretrial Services Officer, managers, and employees on HR matters, procedures, and practices. Provide advice on employee relations, disciplinary actions, performance management, benefits, and related issues. Participate in management meetings as necessary.
- Advise the Chief Pretrial Services Officer and managers on leave administration and tracking matters to ensure adherence to judiciary leave policies and procedures.
- Prepare and conduct training in HR related areas such as benefits, performance management, etc.
- Manage, coordinate, and conduct developmental training for employees.
- Develop and maintain fair employment policies and practices. Coordinate yearly training on the Employee Dispute Resolution (EDR) Plan. Maintain and compile accurate data on these programs and prepare year-end reports. Assist with grievance and adverse action procedures.
- The Northern District of California Pretrial Services agency shares HR services with Probation and assists their HR department as needed.
Qualifications
CL 27 Two years of specialized experience; or completion of the requirements for a bachelor's degree from an accredited college or university or completion of one academic year (18 semester or 27 quarter hours) of graduate study in an accredited university in business or public administration, political science, criminal justice, law, or other fields closely related to the subject matter of the position.
“Specialized experience” is progressively responsible experience and demonstrated ability in the area of HR administration that provides extensive knowledge of the related rules, regulations, and terminology.
Preferred Qualifications
In addition to the minimum qualifications, preference will be given to candidates who also possess any of the following:
- Five or more years as an HR professional;
- HR experience with the federal judiciary, federal government, or law enforcement agency; and
- Professional Human Resources (PHR) or Senior Professional Human Resources (SPHR) certification.
Employee Benefits
Judiciary employees serve under excepted appointments (not competitive civil service).
Federal benefits include:
- Paid vacation, sick leave, and holidays.
- Flexible work schedules and telework options
Optional benefits include:
- Health, dental and vision insurance
- Disability and life insurance
- Long-term care coverage
- Flexible spending accounts
- A tax-deferred savings plan with employer matching contributions (up to 5% dollar to dollar match).
This position is subject to mandatory electronic funds transfer (direct deposit) participation for payment of net pay.
Miscellaneous
Representative Duties & Responsibilities
The incumbent will:
- Perform duties related to benefits administration, recruitment, classification, payroll, workers' compensation, personnel action processing, records maintenance, etc., based on varying needs and priorities. Maintain electronic personnel files, including payroll, leave records, and other accountability documents for audit purposes.
- Administer and utilize automated systems for Human Resources activities, including leave tracking, electronic records management, performance management, etc.
- Formulate, implement, and administer the full range of HR policies, procedures, and standards for the agency. Review, research, develop, and recommend HR policies for the agency.
- Ensure adherence to the Guide to Judiciary Policy and the Administrative Office of the U.S. Court's Human Resources Manual regarding HR practices and separation of duties. Update HR section of the Internal Controls Manual, as may be directed.
- Develop and analyze a variety of reports based on historical and current data and hiring trends and make recommendations to the Chief Pretrial Services Officer.
- Coordinate with management on the assessment and evaluation of staff performance throughout the year and maintain a tracking system for employee evaluations and step increases.
- Advise the Chief Pretrial Services Officer, managers, and employees on HR matters, procedures, and practices. Provide advice on employee relations, disciplinary actions, performance management, benefits, and related issues. Participate in management meetings as necessary.
- Advise the Chief Pretrial Services Officer and managers on leave administration and tracking matters to ensure adherence to judiciary leave policies and procedures.
- Prepare and conduct training in HR related areas such as benefits, performance management, etc.
- Manage, coordinate, and conduct developmental training for employees.
- Develop and maintain fair employment policies and practices. Coordinate yearly training on the Employee Dispute Resolution (EDR) Plan. Maintain and compile accurate data on these programs and prepare year-end reports. Assist with grievance and adverse action procedures.
- The Northern District of California Pretrial Services agency shares HR services with Probation and assists their HR department as needed.
Application Info
How to Apply
Submit an application packet that includes:
- Resume
- A letter of interest (maximum 1000 words) detailing why you are interested in applying for the position
- Official academic transcripts (external applicants only)
- A completed Federal Judicial Branch Application for Employment (Form AO 78).
Application materials must be submitted via e-mail at the following address psajobs@canpt.uscourts.gov.
When sending by email, all documents must be attached as one PDF document. The subject line should state “Application HR Specialist 2025-3”.
Participation in the interview process is at the applicant’s own expense. Relocation expenses will not be provided. Only applicants who are interviewed in person will receive a written response regarding their application status.
Selection will be made consistent with the provisions of the Equal Opportunity Plan adopted by the U.S. District Court for the Northern District of California. The U.S. Pretrial Services Agency reserves the right to modify the conditions of this job announcement, or to withdraw the announcement, any of which may occur without prior written or other notice.
The federal Judiciary is an Equal Employment Opportunity employer.