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Job Details for Financial Administrator

Court Name/Organization Maryland District Court
Overview of the Position The U.S. District Court, District of Maryland, is seeking qualified applicants for the position of full-time Financial Administrator. The Financial Administrator performs supervisory and day to day administrative work and provides oversight of all aspects of the financial functions of the court, ensuring accuracy, completeness of data and quality of service. The incumbent serves as a first-line supervisor over the finance department and ensures compliance with the appropriate guidelines, policies, regulations and internal controls consistent with the Guide to Judiciary Policy and the Treasury Financial Manual. The incumbent is responsible for developing team members, cultivating a positive team morale, and providing leadership for the department.
Location Baltimore, Greenbelt, MD
Opening and Closing Dates 01/27/2025 - 02/28/2025
Appointment Type Permanent
Classification Level/Grade CL 27 - CL 28
Salary $67,660 - $131,826
Link to Court Careers Information https://www.mdd.uscourts.gov/employment-opportunities
Link to Job Announcement

Position Description

The Financial Administrator performs and coordinates administrative, analytical, technical and professional work related to financial and accounting activities of the court. The incumbent provides support for the entire court regarding financial matters. The incumbent provides guidance and oversees the work of the Financial Specialists. The Financial Administrator ensures the court’s compliance with internal controls and regulations affecting financial processes and their interaction with other court processes. The Financial Administrator prepares, updates, and analyzes a variety of accounting records, and financial statements; oversees and assists with accounts payable and accounts receivable activities; develops recommendations regarding procedures for improvements, and assists with policy development regarding financial matters.

Duties include, but are not limited, to the following:

  • Supervise employees involved in financial activities, including work planning, assignment, performance evaluation, and recommending disciplinary actions. Assist in developing work standards, oversee office functions, and resolve disputes. Maintain accurate documentation and employee records, and train staff on policies, procedures, and internal controls.
  • Oversee day-to-day accounting and financial functions of the court, implementing and evaluating financial policies, procedures, and protocols. Advise the Clerk of Court, Chief Judge, and managers on financial matters and lead special financial initiatives.
  • Maintain, reconcile, and analyze accounting records, including registry and deposit funds, and subsidiary ledgers. Manage accounts payable/receivable, ensuring the accuracy of payments received and disbursed. Prepare regular and non-standard financial reports for court, the Administrative Office, U.S. Treasury, financial institutions, and other agencies. Develop and maintain financial analysis spreadsheets.
  • Research and analyze financial issues, trends, and areas for improvement. Respond to inquiries and prepare written correspondence. Interpret legislation, court rules, and directives impacting financial management.
  • Perform reviews to ensure compliance with the Guide to Judiciary Policy, internal controls, and accounting principles. Identify findings, recommend changes, and assist with audit activities and updates to the Internal Controls Manual.
  • Ensure proper internal controls for disbursement, transfer, recording, and reporting of funds. Review vouchers for appropriateness and accept responsibility for files related to case management. Collaborate with IT staff to customize programs supporting financial transactions.
  • Supervise and train financial support staff, monitor and prioritize work, and ensure compliance with internal controls, policies, and procedures.
  • Use various accounting systems and tools, assisting and training other court employees in their use.
  • Serve as the court’s point of contact for cardholders, reviewing monthly statements for accuracy. Liaise with judges, attorneys, court staff, and federal agencies on financial matters.
  • Prepare and review Attorney Admissions transactions and reports.
  • Certifying Officer for all USDC disbursements.
  • Assist in the creation, evaluation, and implementation of financial policies and procedures.
  • Monitor the Court Registry Investment System (CRIS) to ensure compliance with judicial orders regarding fund transfers.
  • Align resources to support internal and external financial evaluations, including audits and self-assessments.
  • Develop programs to detect fraud and prevent errors, recommending improvements to financial processes and systems. Ensure expenditures align with Judiciary policies.
  • Prepare and file all required financial reports with the AO in a consistent and timely manner.

Salary

CL 27 ($67,660– $110,012) College degree plus two years of specialized experience.

CL 28 ($81,117 - $131,826) College degree plus three years of specialized experience. Possible promotion potential to the CL 29 ($96,438 - $156,792) without further competition. Salary offers are based on experience and an allowable promotion over current salary of the applicant. The salary ranges displayed reflect the career potential. This is a career ladder position, and a grade increase is possible without further competition per the requirements within the court’s career ladder plan.

Qualifications

  • The successful candidate must possess a bachelor’s degree from an accredited college or university in a field closely related to the subject matter of the position.
  • To qualify for the CL 27, the candidate must also possess a minimum of two years of specialized experience; and to qualify for the CL 28, the candidate must possess a minimum of three years of specialized experience.
  • Specialized experience includes progressively responsible experience that is in, or closely related to, the work of the position that has provided the particular knowledge, skills and abilities to successfully perform the duties of the position. For example, progressively responsible experience in at least one, but preferably two or more of the functional areas of financial management and administration such as accounting, auditing, or financial reporting that provided a knowledge of rules, regulations, and terminology of financial administration.
  • Accounting and/or finance experience in the Federal Judiciary is preferred. This experience includes an in-depth body of knowledge of judicial policies, practices, regulations, and terminology related to court administration or finance.
  • Must be able to exercise a high degree of judgment, flexibility, and initiative.
  • Must have excellent interpersonal skills and be able to effectively communicate with staff to determine needs and maintain complete and accurate records and files. The ability to communicate effectively both verbally and in writing is critical.
  • Excellent organizational skills, the ability to respond to requests on short notice and the ability to manage multiple tasks and stringent deadlines are essential.
  • Prior supervisory or management experience is preferred, but not required. Candidates should, at a minimum, be able to discuss management and staff development philosophies.

Employee Benefits

  • Health, dental, vision, life, and long-term care insurance programs available.
  • Flexible spending accounts for health and dependent care available.
  • Vacation/annual leave (13-26 days increasing with years of service), sick leave (13 days per year) and paid holidays (11 days).
  • Paid parental leave (12 weeks) for the birth or adoption of a child after one year of employment.
  • Telework possibilities after successful training and probationary period.
  • Retirement (FERS - Federal Employees Retirement Program) with employer and employee contributions as well as immediate matching contributions in the Thrift Savings Plan (TSP) 401K style plan.
  • The U.S. District Court is a qualifying employer for possible Public Service Loan Forgiveness.
  • Parking available on the grounds of the Greenbelt courthouse and across the street from the
  • Baltimore courthouse. Option to participate in the commuter benefit programs.
  • Additional information about the federal judiciary’s benefits can be found at the U.S. Courts website.

Miscellaneous

The Financial Administrator performs and coordinates administrative, analytical, technical and professional work related to financial and accounting activities of the court. The incumbent provides support for the entire court regarding financial matters. The incumbent provides guidance and oversees the work of the Financial Specialists. The Financial Administrator ensures the court’s compliance with internal controls and regulations affecting financial processes and their interaction with other court processes. The Financial Administrator prepares, updates, and analyzes a variety of accounting records, and financial statements; oversees and assists with accounts payable and accounts receivable activities; develops recommendations regarding procedures for improvements, and assists with policy development regarding financial matters.

Duties include, but are not limited, to the following:

  • Supervise employees involved in financial activities, including work planning, assignment, performance evaluation, and recommending disciplinary actions. Assist in developing work standards, oversee office functions, and resolve disputes. Maintain accurate documentation and employee records, and train staff on policies, procedures, and internal controls.
  • Oversee day-to-day accounting and financial functions of the court, implementing and evaluating financial policies, procedures, and protocols. Advise the Clerk of Court, Chief Judge, and managers on financial matters and lead special financial initiatives.
  • Maintain, reconcile, and analyze accounting records, including registry and deposit funds, and subsidiary ledgers. Manage accounts payable/receivable, ensuring the accuracy of payments received and disbursed. Prepare regular and non-standard financial reports for court, the Administrative Office, U.S. Treasury, financial institutions, and other agencies. Develop and maintain financial analysis spreadsheets.
  • Research and analyze financial issues, trends, and areas for improvement. Respond to inquiries and prepare written correspondence. Interpret legislation, court rules, and directives impacting financial management.
  • Perform reviews to ensure compliance with the Guide to Judiciary Policy, internal controls, and accounting principles. Identify findings, recommend changes, and assist with audit activities and updates to the Internal Controls Manual.
  • Ensure proper internal controls for disbursement, transfer, recording, and reporting of funds. Review vouchers for appropriateness and accept responsibility for files related to case management. Collaborate with IT staff to customize programs supporting financial transactions.
  • Supervise and train financial support staff, monitor and prioritize work, and ensure compliance with internal controls, policies, and procedures.
  • Use various accounting systems and tools, assisting and training other court employees in their use.
  • Serve as the court’s point of contact for cardholders, reviewing monthly statements for accuracy. Liaise with judges, attorneys, court staff, and federal agencies on financial matters.
  • Prepare and review Attorney Admissions transactions and reports.
  • Certifying Officer for all USDC disbursements.
  • Assist in the creation, evaluation, and implementation of financial policies and procedures.
  • Monitor the Court Registry Investment System (CRIS) to ensure compliance with judicial orders regarding fund transfers.
  • Align resources to support internal and external financial evaluations, including audits and self-assessments.
  • Develop programs to detect fraud and prevent errors, recommending improvements to financial processes and systems. Ensure expenditures align with Judiciary policies.
  • Prepare and file all required financial reports with the AO in a consistent and timely manner.

Salary

CL 27 ($67,660– $110,012) College degree plus two years of specialized experience.

CL 28 ($81,117 - $131,826) College degree plus three years of specialized experience. Possible promotion potential to the CL 29 ($96,438 - $156,792) without further competition. Salary offers are based on experience and an allowable promotion over current salary of the applicant. The salary ranges displayed reflect the career potential. This is a career ladder position, and a grade increase is possible without further competition per the requirements within the court’s career ladder plan.

Application Info

Submit a cover letter stating the reasons for your interest in the position, a resume, and a completed AO-78 Application for Federal Employment as a single PDF document to: jobs@mdd.uscourts.gov no later than Feb. 28, 2025 and include the job title for which you are applying in the subject header of the email.

Failure to submit a complete and signed cover letter, AO-78, and resume will result in immediate disqualification. Description of Work section of the AO-78 must be completed to include salary information. Indicating “see resume” is not acceptable. Incomplete and/or unsigned applications will not be considered, returned or retained. Only applicants selected for an interview will be contacted and must travel at their own expense.

  • Due to the volume of applications received, the court will only communicate with those individuals invited for an interview.
  • The U.S. District Court is an Equal Opportunity Employer. All applications will be reviewed to identify the best qualified candidates.
  • In the event a position becomes vacant in either division or in a similar classification within a reasonable time from the original announcement, the Clerk of Court may select an appointee from the candidates who responded to the initial announcement without posting the vacancy.

The federal Judiciary is an Equal Employment Opportunity employer.