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Job Details for Courtroom Deputy II

Court Name/Organization Wyoming District Court
Overview of the Position This Courtroom Deputy II position will be assigned to U.S. District Judge Scott W. Skavdahl in Casper, WY. The incumbent will manage the Judge’s cases by calendaring and regulating their movement, monitoring, and filing of pertinent documents and timely responses to judicial orders, setting or resetting dates and times for hearings, trials, and conferences, and notifying the appropriate parties. This job entails a high level of knowledge and complexity regarding court operations and assists with the orderly flow of court proceedings including, but not limited to, setting up the courtroom, assuring the presence of all necessary participants (including court reporter and interpreters), administering oaths, assisting with the selection of juries, and managing exhibits. The incumbent will take notes of proceedings and rulings and prepares minute entries. They will prepare judgments and other orders for the judge’s review and signature. Dockets orders, judgments, minutes, and notices into the Court’s Case Management/Electronic Case Files System (CM/ECF). Accepts, files, and dockets civil and criminal filings presented in court. This position will report to the Divisional Operations Supervisor. The position may require travel to other offices within the district and accompany the judge in cases outside the district as necessary. This position may occasionally require extended work hours during trials, hearings or special projects.
Location Casper, WY
Opening and Closing Dates 02/04/2025 - Open Until Filled
Appointment Type Permanent
Classification Level/Grade CL 27
Salary $59,133 - $96,147
Link to Court Careers Information https://www.wyd.uscourts.gov/employment
Announcement Number 2025-01
Link to Job Announcement

Position Description

The successful applicant will be responsible for the following duties:

  • Manages Judge’s cases by calendaring, including distributing and monitoring deadlines, monitoring filing of pertinent documents, and timely responses to judicial orders.
  • Calendar and regulate case movement.
  • Serve as primary source of information on scheduling conferences, hearings, trials and other case processes.
  • Arrange travel and prepare travel authorizations and travel vouchers for Judge and Chambers Staff. Audit and review travel vouchers ensuring that policies and procedures are followed.
  • Manage and organize exhibits used in court proceedings, including setting up and troubleshooting electronic evidence presentation systems.
  • Attend court sessions and conferences. Assist with the orderly flow of proceedings including, but not limited to, setting up the courtroom, assuring presence of all necessary participants, and managing exhibits. Take notes of proceedings, rulings, notices, and prepare minute entries electronically.
  • Review cases or reports for necessary actions.
  • Keep Judge and immediate staff informed of case progress. Assist the judge and parties in jury selection and maintain records of jury selection and attendance. Act as a liaison between the Clerk’s Office, the bar, the public and the judge to ensure that cases proceed smoothly and efficiently. Maintain contact with counsel during deliberations.
  • Schedule court reporters and interpreters; process transcripts; arrange for transcriptions; answer questions from parties and the public regarding obtaining transcripts. Refer defendants to probation office as appropriate.
  • Inform jury administrator of upcoming trials, needs for jurors, etc. Draft orders and judgments for the judge’s approval including judgment commitment orders. Docket orders, pleadings, judgments, and minutes as directed by local court policy, utilizing automated systems.
  • Coordinate hearings. Assist in the accurate statistical reporting requirements of the Administrative Office. Review the quality of electronically filed documents, ensuring that all orders and automated entries are appropriately and accurately docketed, and make summary entries on the docket of all documents and proceedings. Take notes of proceedings, rulings, notices and prepare minute entries electronically.
  • Schedule, set up, manage and participate in Zoom, Teams and conference calls.
  • May perform case administrative duties and tasks such as financial transactions.
  • Other duties as assigned.

Qualifications

To qualify for the position of Courtroom Deputy II, the candidate should have a high school diploma or equivalent, and a minimum of two years of clerical or administrative experience and two years of specialized experience. Education above the high school level in accredited institutions may be substituted for general experience on the basis of one academic year equals one year of general experience.

Preferred Qualifications

The successful candidate must have excellent organizational and time management skills. Must demonstrate the ability to learn federal local rules and case processes.

Previous courtroom deputy or paralegal/case administration experience and experience with a variety
of computer software applications (especially legal electronic case management), scanning, and image creation is highly desired. Proficiency in Microsoft Office with a strong proficiency in Word and Adobe Acrobat are required.

Desirable Characteristics

The candidate should be a self-starter, mature, highly organized, and poised, demonstrate initiative, possess tact and good judgement, and always maintain a professional appearance and demeanor. Candidates must have the ability to meet the public, work harmoniously with others in a team-based organization, and communicate effectively, both orally and in writing. The candidate must also work effectively in a fast-paced atmosphere dealing with numerous and diverse legal issues.

The candidate should also have experience working in a team environment and possess a strong work ethic. Knowledge of legal terminology and experience handling sensitive material is preferred. The candidate should possess strong organizational, analytical, verbal and written communication skills.

 

Employee Benefits

Full-time employees of the U.S. District Court for the District of Wyoming are eligible for a full range of benefits to include:

  • A minimum of 11 paid holidays per year
  • Paid annual leave in the amount of 13 days per year for the first three years, 20 days per year after three years, and 26 days per year after fifteen years
  • Paid sick leave in the amount of 13 days per year
  • Federal Employees’ Retirement System (FERS)
  • Optional participation in the Thrift Savings Plan (TSP), the Federal Employees Health Benefits Program (FEHBP), Federal Dental and Vision Insurance Program (FEDVIP), the Federal Employees’ Group Life Insurance (FEGLI), the Flexible Benefits Program
  • Federal Occupational Health Services Program (FOH)
  • Employee Assistance Program (EAP)/Work Life Services
  • Virtual Learning through the Judiciary Online University
  • Student Loan Forgiveness for Public Service Employees

For more detailed information about Federal Judiciary benefits, please visit www.uscourts.gov/careers/benefits.

Miscellaneous

The successful applicant will be responsible for the following duties:

  • Manages Judge’s cases by calendaring, including distributing and monitoring deadlines, monitoring filing of pertinent documents, and timely responses to judicial orders.
  • Calendar and regulate case movement.
  • Serve as primary source of information on scheduling conferences, hearings, trials and other case processes.
  • Arrange travel and prepare travel authorizations and travel vouchers for Judge and Chambers Staff. Audit and review travel vouchers ensuring that policies and procedures are followed.
  • Manage and organize exhibits used in court proceedings, including setting up and troubleshooting electronic evidence presentation systems.
  • Attend court sessions and conferences. Assist with the orderly flow of proceedings including, but not limited to, setting up the courtroom, assuring presence of all necessary participants, and managing exhibits. Take notes of proceedings, rulings, notices, and prepare minute entries electronically.
  • Review cases or reports for necessary actions.
  • Keep Judge and immediate staff informed of case progress. Assist the judge and parties in jury selection and maintain records of jury selection and attendance. Act as a liaison between the Clerk’s Office, the bar, the public and the judge to ensure that cases proceed smoothly and efficiently. Maintain contact with counsel during deliberations.
  • Schedule court reporters and interpreters; process transcripts; arrange for transcriptions; answer questions from parties and the public regarding obtaining transcripts. Refer defendants to probation office as appropriate.
  • Inform jury administrator of upcoming trials, needs for jurors, etc. Draft orders and judgments for the judge’s approval including judgment commitment orders. Docket orders, pleadings, judgments, and minutes as directed by local court policy, utilizing automated systems.
  • Coordinate hearings. Assist in the accurate statistical reporting requirements of the Administrative Office. Review the quality of electronically filed documents, ensuring that all orders and automated entries are appropriately and accurately docketed, and make summary entries on the docket of all documents and proceedings. Take notes of proceedings, rulings, notices and prepare minute entries electronically.
  • Schedule, set up, manage and participate in Zoom, Teams and conference calls.
  • May perform case administrative duties and tasks such as financial transactions.
  • Other duties as assigned.

Application Info

Qualified individuals for this “at will” position must submit the following:

  1. A cover letter detailing how your experience relates to the position requirements
  2. A resume detailing all relevant experience, education and skills
  3. Three professional references with contact information
  4. AO-78, Federal Judicial Branch Application for Employment

Failure to submit a complete and signed cover letter, AO-78, and resume will result in immediate disqualification. Description of Work section of the AO-78 must be completed to include salary information. Incomplete and/or unsigned applications will not be considered, returned or retained. Only applicants selected for an interview will be contacted and must travel at their own expense.

All documents must be submitted via email (as a single PDF attachment) to: hr@wyd.uscourts.gov. Please note “Vacancy Announcement: 2025-01” in the subject line of the email.

The federal Judiciary is an Equal Employment Opportunity employer.