Job Details for Human Resources Technician/Specialist
| Court Name/Organization | Maryland District Court |
| Overview of the Position | The Clerk of the U.S. District Court for the District of Maryland is seeking qualified applicants for the full-time position of Human Resources Technician/Specialist. The Human Resource Technician/Specialist provides a full range of administrative and technical support for human resources programs, personnel transactions, and training activities in accordance with approved procedures and policies. The Human Resources Technician/Specialist reports to the Human Resources Manager and salary placement is based on experience and judicial policy. |
| Location | Baltimore, MD |
| Opening and Closing Dates | 12/30/2024 - Open Until Filled |
| Appointment Type | Permanent |
| Classification Level/Grade | Cl 24 - CL 26 |
| Salary | $49,523 - $97,925 |
| Link to Court Careers Information | https://www.mdd.uscourts.gov/employment-opportunities |
| Link to Job Announcement | |
Position Description
Duties include, but are not limited, to the following:
- Prepare forms and process a variety of time-sensitive human resources and payroll actions; maintain automated personnel record system; gather data for required reports.
- Assist with benefit programs, including distributing benefit materials, processing forms, assisting employees with online changes, addressing routine benefit questions, and resolving issues.
- Assist with recruitment efforts. Prepare and distribute vacancy announcements, determine applicant qualifications, coordinate interview process, and conduct reference checks. Prepare new employee documents and conduct new employee orientations.
- Assist in the administration of the leave tracking system. Provide leave guidance to staff per local policy, perform audits and correct leave discrepancies.
- Complete online request for background investigations, including the processing and tracking of fingerprints.
- Serve as the main point of contact for the divisional Facility Access Cards (FAC) including preparation, issuance, tracking, disabling and reissuance of FACs.
- Schedule, coordinate, and prepare materials for human resources-related events such as new hire orientation, exit interviews, employee recognition programs, open season, and other related activities.
- Maintain confidential personnel records related to employment, benefits, payroll, and leave records.
- Utilize the Human Resources Management Information System (HRMIS), Judicial Enterprise Network Internet Exchange (JENIE), internal tracking, and database systems to track and maintain employee information.
- Ensure human resources policies and procedures are updated on the internal SharePoint website.
- Assist with answering human resources related questions and resolving basic issues. Serve as liaison between court employees, human resources, and the Administrative Office. Complete employment verifications for bar authorities and financial institutions.
- Assist with researching, developing, and recommending personnel procedures to implement policies for the court; communicate human resource policy information.
- Assume the lead in the absence of the Human Resources Manager, providing guidance, training, and ensuring the accuracy of forms and documents.
- Assist in the assessment, development, coordination and delivery of internal training programs, draft manuals, job aides and other training materials.
Qualifications
- High school graduate, or equivalent, required plus two years general experience. Education above high school may be substituted based on one academic year being equal to one year of general experience.
- At least one year of specialized experience. Specialized experience is defined as progressively responsible experience in at least one, but preferably two or more, of the functional areas of human resources administration (classification, staffing, training, employee relations, etc.) that provided knowledge of the rules, regulations, and terminology of the area of personnel administration and should include at least one year of experience at or equivalent to the next level below the level of the position for which the person is being considered.
- Excellent interpersonal skills. Ability to exercise sound ethics and mature judgment, maintain confidentiality and interact professionally and tactfully with a wide variety of persons. Ability to communicate effectively, both orally and in writing, with individuals and groups with varying experiences and backgrounds.
- Self-directed, highly organized individual. Ability to be flexible and adapt to unanticipated needs and problems and to manage multiple tasks and priorities, often with conflicting deadlines.
- Excellent analytical, problem solving, critical thinking and research skills. Accuracy and attention to detail essential.
- Excellent computer skills, including knowledge of and skill in the use of a variety of software programs and applications especially Adobe Acrobat and Microsoft Office products including Word and Excel.
- Skill in administrative matters such as file maintenance, record keeping, reporting and preparation of presentation materials and correspondence.
Preferred Qualifications
- College degree in human resources or a related field.
- Experience in two or more functional areas of human resources administration.
- Human resource management work experience in a judicial branch.
General Experience
General experience is progressively responsible clerical, office or other work that indicates the possession of, or the ability to acquire, the knowledge and skills needed to perform the duties of the position. Education above high school may be substituted for general experience.
Specialized Experience
Specialized experience is progressively responsible experience in at least one, but preferably two or more, of the functional areas of human resources administration (classification, staffing, training, employee relations, etc.) that provided knowledge of the rules, regulations, and terminology of the area of personnel administration and should include at least one year of experience at or equivalent to the next level below the level of the position for which the person is being considered.
Miscellaneous
Duties include, but are not limited, to the following:
- Prepare forms and process a variety of time-sensitive human resources and payroll actions; maintain automated personnel record system; gather data for required reports.
- Assist with benefit programs, including distributing benefit materials, processing forms, assisting employees with online changes, addressing routine benefit questions, and resolving issues.
- Assist with recruitment efforts. Prepare and distribute vacancy announcements, determine applicant qualifications, coordinate interview process, and conduct reference checks. Prepare new employee documents and conduct new employee orientations.
- Assist in the administration of the leave tracking system. Provide leave guidance to staff per local policy, perform audits and correct leave discrepancies.
- Complete online request for background investigations, including the processing and tracking of fingerprints.
- Serve as the main point of contact for the divisional Facility Access Cards (FAC) including preparation, issuance, tracking, disabling and reissuance of FACs.
- Schedule, coordinate, and prepare materials for human resources-related events such as new hire orientation, exit interviews, employee recognition programs, open season, and other related activities.
- Maintain confidential personnel records related to employment, benefits, payroll, and leave records.
- Utilize the Human Resources Management Information System (HRMIS), Judicial Enterprise Network Internet Exchange (JENIE), internal tracking, and database systems to track and maintain employee information.
- Ensure human resources policies and procedures are updated on the internal SharePoint website.
- Assist with answering human resources related questions and resolving basic issues. Serve as liaison between court employees, human resources, and the Administrative Office. Complete employment verifications for bar authorities and financial institutions.
- Assist with researching, developing, and recommending personnel procedures to implement policies for the court; communicate human resource policy information.
- Assume the lead in the absence of the Human Resources Manager, providing guidance, training, and ensuring the accuracy of forms and documents.
- Assist in the assessment, development, coordination and delivery of internal training programs, draft manuals, job aides and other training materials.
Application Info
Submit a cover letter stating the reasons for your interest in the position, a resume, and a completed AO-78 Application for Federal Employment as a single pdf document to jobs@mdd.uscourts.gov. Include the job title for which you are applying in the subject header of the email. To ensure first consideration, complete application packets must be received no later than 5 p.m. on Jan. 31, 2025.
The federal Judiciary is an Equal Employment Opportunity employer.