Job Details for Deputy Chief U.S. Probation Officer, Type II

Representative Job Duties and Responsibilities

• Oversees staff activities. Manages administrative aspects of office operations. Develops office policies pertaining to personnel management, planning and quality control.
• Oversees internal controls for the district and is responsible conducting a yearly district internal controls self-assessment I collaboration with the District and Bankruptcy courts.
• Completes periodic status reports within the required time frames. Ensures that supervisors clearly understand Federal and Administrative Office policies and properly train staff.
• Assists in managing and supervising all supervisory probation/pretrial services officers (directly) and all probation/pretrial services officers (indirectly) within the District, including recruiting, selecting, evaluating staff, and designing or managing staff training programs. Assists in providing executive leadership, management, and supervision of all operations of the office. Serves as point-of-contact for the office. Assumes the duties of the Chief Probation Officer in his absence.
• Assists in ensuring statutes, monographs, guidelines, case law, and rules pertaining to pretrial and presentence investigations and pretrial and post-conviction supervision of federal defendants and offenders are applied and adhered to appropriately. Monitors the supervision of services provided to defendants and offenders. Conducts special investigations and prepares reports.
• Assists in developing, administering, executing, and monitoring the budget. Assists in certifying financial transactions of the office.
• Assists in managing the development and implementation of the safety and firearms programs for officers, as well as search and seizure responsibilities.
• Assists in promoting and maintaining conditions that encourage staff loyalty, enthusiasm, and morale.
• Assists in formulating, implementing, monitoring, and modifying office, district and Judiciary wide policy involving collaboration with judges and other court personnel. Assists in developing and executing strategic plans. Interprets and applies the appropriate court statutes, rules and operating procedures. Interprets and applies the Guide to Judiciary Policies and Procedures.
• Assists in developing, managing, and monitoring all staff training programs to ensure compliance with minimum standards. Implements and ensures compliance with the officer integrity program which includes background investigations, re-investigations, random drug testing, and medical standards. Travels to district branch offices to assess and evaluate activities among offices. Ensures that officers and staff are fit for duty and adhere to the Code of Conduct for Judicial Employees. Assists in setting measurable standards and expectations to ensure consistent implementation of the policies and procedures among divisional offices. Promotes and encourages involvement in public outreach programs through public speaking, job fairs, public education, and internships.
• Assists with developing, implementing, and enforcing policies and practices in relation to, and which may include:  procurement of services and goods; human resources; training; information technology; emergency preparedness and disaster recovery; property management including General Services Administration fleet vehicles; and space and facilities.
• Works with the Administrative Office of the U.S. Courts, Federal Judicial Center, U.S. Sentencing Commission, Federal Courts, and other governmental agencies having business before the Court. Ensures appropriate statistical reporting to the Administrative Office. Provides subject matter expertise for judicial committees and judges’ meeting.
• Performs related duties as required by the Chief Probation Officer and the Court.
• Must be a team builder who works well with others to achieve consensus, to increase a sense of community, and to stimulate innovative approaches to situations.

In addition to the above Type II responsibilities, the Deputy also performs all unit executive duties in the absence of the executive.