Job Details for Operations Clerk
| Court Name/Organization | Texas Western District Court |
| Overview of the Position | The U.S. District Court for the Western District of Texas is recruiting for the position of Operations Clerk in El Paso, Texas. The incumbent performs various functions and is responsible for maintaining and processing case information from opening to final disposition. The incumbent performs docketing, noticing, managing the progression of cases, maintaining official case records, monitoring the completion of required procedural steps, reviewing filed documents to determine conformity, and taking appropriate action, ensuring all orders and automated entries are appropriately and accurately docketed. In addition, the incumbent may perform financial clerk duties and will be responsible for the accounting and financial functions of the divisional office. More than one position is available. |
| Location | El Paso, TX |
| Opening and Closing Dates | 12/20/2024 - Open Until Filled |
| Appointment Type | Permanent |
| Salary | Not specified |
| Announcement Number | USDC 25-11 |
| Link to Job Announcement | |
Position Description
Duties may include some or all of the following:
- Receives and reviews incoming documents for conformity with appropriate rules, practices, and court requirements
- Files and routes documents to proper office or person after acceptance
- Verifies lawyers’ eligibility to practice before the court
- Furnishes information to a wide variety of people within and outside of the court
- Maintains the integrity of case files by monitoring proper access to records
- Notifies appropriate chambers staff and Clerk's office staff of emergency filings
- Makes summary entries of documents and proceedings on the electronic filing system docket including pleadings, petitions, motions, complaints, minutes, appeals, and orders
- Conducts thorough quality control of automated entries, ensuring appropriate scanning and for proper linking of documents
- Prepares and transmits to appropriate parties such items as: notices, judgments, and orders
- Answers phone and in-person inquiries from judges, chambers staff, members of the bar, and the public
- Conducts thorough quality control of lawyer- opened civil and criminal cases including complaints, indictments, and petitions
- Opens cases upon receipt of initiating documents, such as complaints, indictments, or petitions and closes cases upon receipt of terminating documents, for example, judgments and closing orders
- Carries out court accounting functions in order to effectively maintain the integrity of court accounting records and files at the divisional office level
- Monitors and assesses divisional office financial functions to ensure compliance with established policies, internal control guidelines and financial standards
- Establish accurate financial records for criminal debt and any civil filing fee obligations
- Review daily mail log to assist cashiers with properly receipting funds
- Prepares vouchers for disbursement of cash bonds and civil judgments
- Assist the Clerk's Office with other duties which might include processing mail, assisting with intake functions, and archive/record management
Qualifications
- Two years of progressively responsible legal administrative work experience, preferably in a civil and/or criminal environment
- Bachelor’s degree preferred
- Excellent customer service, communication, and organizational skills
- Prior financial or accounting experience highly desirable
- Attention to detail and accuracy, and ability to perform quality control
- Interact effectively and appropriately with others as a team
- Must be able to process a high volume of paperwork, the ability to multi-task, and prioritize and manage own workload
- Proficient data entry skills
Miscellaneous
Duties may include some or all of the following:
- Receives and reviews incoming documents for conformity with appropriate rules, practices, and court requirements
- Files and routes documents to proper office or person after acceptance
- Verifies lawyers’ eligibility to practice before the court
- Furnishes information to a wide variety of people within and outside of the court
- Maintains the integrity of case files by monitoring proper access to records
- Notifies appropriate chambers staff and Clerk's office staff of emergency filings
- Makes summary entries of documents and proceedings on the electronic filing system docket including pleadings, petitions, motions, complaints, minutes, appeals, and orders
- Conducts thorough quality control of automated entries, ensuring appropriate scanning and for proper linking of documents
- Prepares and transmits to appropriate parties such items as: notices, judgments, and orders
- Answers phone and in-person inquiries from judges, chambers staff, members of the bar, and the public
- Conducts thorough quality control of lawyer- opened civil and criminal cases including complaints, indictments, and petitions
- Opens cases upon receipt of initiating documents, such as complaints, indictments, or petitions and closes cases upon receipt of terminating documents, for example, judgments and closing orders
- Carries out court accounting functions in order to effectively maintain the integrity of court accounting records and files at the divisional office level
- Monitors and assesses divisional office financial functions to ensure compliance with established policies, internal control guidelines and financial standards
- Establish accurate financial records for criminal debt and any civil filing fee obligations
- Review daily mail log to assist cashiers with properly receipting funds
- Prepares vouchers for disbursement of cash bonds and civil judgments
- Assist the Clerk's Office with other duties which might include processing mail, assisting with intake functions, and archive/record management
Application Info
Qualified candidates may apply by submitting a cover letter (include job title/number listed above), detailed resume, e‐mail address, and a daytime phone number to: www.txwd.uscourts.gov > Court Info > Jobs > Current Employment Opportunities & Online Application.
The U.S. Courts reserves the right to modify the conditions of this job announcement, or to withdraw the announcement, any of which may occur without prior written or other notice. More than one position may be filled from this posting. In the event that a position becomes vacant in a similar classification, within a reasonable time of the original announcement, the Court Unit Executive may elect to select a candidate from the applicants who responded to the original announcement without posting the position. The Court is not authorized to reimburse travel expenses for interviews or relocation. This position is subject to mandatory electronic direct deposit of salary payments. All applicants must be a U.S. citizen or must be a lawful permanent resident (i.e., green card holder) and seeking U.S. citizenship. Applicants are advised that false statements or omission of information on any application materials may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed. Employees of the U.S. Courts serve under "Excepted Appointments" and are considered "at-will" employees (except for probation officers who may be removed for cause). All employees are required to adhere to the Code of Conduct for Judicial Employees (available for review upon request). Applicants scheduled to interview should advise the Human Resources staff if any accommodation is needed.
The federal Judiciary is an Equal Employment Opportunity employer.