Job Details for Procurement Specialist
| Court Name/Organization | Arizona District Court |
| Overview of the Position | This position is in the consolidated Facilities & Budget Division of the U.S. District Court and the U.S. Probation and Pretrial Services Office. The Procurement Specialist performs and coordinates administrative, technical, and professional work to ensure the court has the supplies, equipment, services, and furnishings required for optimal functionality. Additionally, the incumbent assists with other department activities in a customer service and team focused environment. |
| Location | Phoenix, AZ |
| Opening and Closing Dates | 12/06/2024 - Open Until Filled |
| Appointment Type | Permanent |
| Salary | $55,182 - $98,537 |
Position Description
- Procure supplies, equipment, services, and furnishings from government and non-government sources through competitive bids, new contracts, or existing contracts.
- Assess requests for goods and services; ensure they are allowable under applicable policies; verify funding availability.
- Research and evaluate suppliers; prepare specifications, solicitations, and requests for quotes/proposals.
- Obtain and review bids, quotes, and proposals from vendors; review evaluations with requesters and subject matter experts.
- Negotiate with vendors for the best price.
- Evaluate and monitor contract performance to ensure compliance; clarify contract requirements and resolve any conflicts.
- Review, verify, and process purchase orders and invoices.
- Identify and maintain lists of vendors for goods and services.
- Utilize an automated system to track projects, purchases, and facility issues.
- Adhere to the Guide to Judiciary Policy, internal control procedures, and other relevant guidelines.
- Complete initial and ongoing training for Contracting Officer Certification Program levels 1, 2, and 3.
- Provide procurement information for internal, cyclical, and ad hoc audits.
- Assist with activities such as responding to building issues, escorting vendors, moving furniture and equipment, event setups/teardowns, and driving government vehicles as needed.
- Perform other duties as assigned.
Qualifications
- Three years of general experience and two years of specialized experience. General experience is progressively responsible work that indicates the possession of, or the ability to acquire, the knowledge and skills needed to perform the duties of the position. Specialized experience is progressively responsible administrative, technical, and professional experience that is closely related to procurement activities, regulations, and terminology.
- High school graduate or equivalent.
Preferred Qualifications
- Three years of experience in public sector procurement
- Experience with automated financial and procurement management systems
- Bachelor’s degree in a related field
Skills and Abilities
- Strong customer service skills
- Well-developed organizational and time management skills
- Proficiency with Microsoft 365 (specifically Excel, Word, Outlook, and Teams)
- Establish and maintain effective working relationships with internal and external customers
- Manage various priorities in an often fast-paced environment
- Quickly adapt to change and maintain flexibility
- Effectively communicate (verbal and written) with a wide variety of individuals
- Work independently along with participating in a team environment
- Lift up to 50 pounds
- Valid driver license with acceptable driving record
Employee Benefits
Judicial employees are entitled to standard federal benefits, such as paid vacation and sick leave, 11 paid holidays, and retirement benefits to include a defined benefit program (4.4% of gross pay; 4.9% of gross pay for LEO-Law Enforcement Officers) and a 401(k) styled program known as the Thrift Savings Plan (TSP), which provides an immediate government match of up to 5%.
Optional benefits include health and life insurance, dental and vision insurance, and a Flexible Benefits Program offering medical and dependent care reimbursement.
Miscellaneous
- Procure supplies, equipment, services, and furnishings from government and non-government sources through competitive bids, new contracts, or existing contracts.
- Assess requests for goods and services; ensure they are allowable under applicable policies; verify funding availability.
- Research and evaluate suppliers; prepare specifications, solicitations, and requests for quotes/proposals.
- Obtain and review bids, quotes, and proposals from vendors; review evaluations with requesters and subject matter experts.
- Negotiate with vendors for the best price.
- Evaluate and monitor contract performance to ensure compliance; clarify contract requirements and resolve any conflicts.
- Review, verify, and process purchase orders and invoices.
- Identify and maintain lists of vendors for goods and services.
- Utilize an automated system to track projects, purchases, and facility issues.
- Adhere to the Guide to Judiciary Policy, internal control procedures, and other relevant guidelines.
- Complete initial and ongoing training for Contracting Officer Certification Program levels 1, 2, and 3.
- Provide procurement information for internal, cyclical, and ad hoc audits.
- Assist with activities such as responding to building issues, escorting vendors, moving furniture and equipment, event setups/teardowns, and driving government vehicles as needed.
- Perform other duties as assigned.
Application Info
Applicants must submit the following:
- Cover letter that supports your work experience as it relates to the position.
- Resume that includes complete work and salary history, and education.
- Your two most recent performance evaluations (strongly preferred). Letters of recommendation may be substituted if no evaluation is available.
Go to our website to submit an online application, including the items listed above. Attachments should be submitted only as Microsoft Word or Adobe Acrobat (PDF) documents. Other formats are not acceptable. Applications will be considered complete when the online application and all required attachments (in proper format) are received by the Human Resources Division. Incomplete applications will not be considered. Applications received after the closing date may not be considered.
The federal Judiciary is an Equal Employment Opportunity employer.