Job Details for Case Manager
| Court Name/Organization: | Michigan Eastern District Court |
| Overview of the Position: | This position is located in the clerk’s office, reporting directly to the Operations Supervisor. The employee performs general and specialized case management functions. The duties involve managing the magistrate judge’s caseload, attending and logging court proceedings, drafting orders, processing orders, and recording proceedings. This job entails a high level of knowledge and complexity regarding court or courtroom operations. In addition, the employee functions at the fully proficient level of courtroom work, including complete calendar responsibilities. Work is performed in an office setting or a courtroom. Some lifting may be required to handle and set up equipment in the courtroom. Occasional travel inside and outside of the district is required. Occasional work during non-business work hours may be required. |
| Location: | Detroit, MI |
| Opening and Closing Dates: | 08/27/2024 - 09/04/2024 |
| Appointment Type: | Permanent |
| Classification Level/Grade: | CL 26 - CL 27 |
| Salary: | $58,258 - $94,662 |
| Link to Court Careers Information: | http://www.mied.uscourts.gov/index.cfm?pageFunction=employment#tabs1-MIED |
| Announcement Number: | 24-24 |
| Link to Job Announcement | |
Position Description
Duties include, but are not limited to, the following:
- Manage the magistrate judge’s cases by calendaring, including distributing and monitoring deadlines, monitoring filing of pertinent documents, and timely responses to judicial orders
- Calendar and regulate case movement
- Serve as primary source of information on scheduling conferences, hearings, trials, and other case processes
- Record court proceedings. Manage and organize exhibits used in court proceedings, including setting up and troubleshooting electronic evidence presentation systems. Attend court sessions and conferences. Assist with the orderly flow of proceedings, including, but not limited to, setting up the courtroom, assuring presence of all necessary participants, and managing exhibits. Take notes of proceedings, rulings, and notices, and prepare minute entries electronically.
- Review cases or reports for necessary actions
- Keep the judge and immediate staff informed of case progress. Assist the judge and parties in jury selection and maintain records of jury selection and attendance. Act as liaison between the clerk’s office, the bar, the public and the judge to ensure that cases proceed smoothly and efficiently. Maintain contact with counsel during deliberations.
- Schedule court reporters and interpreters; process transcripts; arrange for transcriptions; answer questions from parties and the public regarding obtaining transcripts. Refer defendants to probation office as appropriate.
- Inform jury administrator of upcoming trials, needs for jurors, etc. Draft orders and judgments for the judge’s approval including judgment commitment orders. Docket orders, pleadings, judgments, and minutes as directed by local court policy, utilizing applicable automated systems.
- Coordinate hearings. Assist in the accurate statistical reporting requirements of the Administrative Office. Review the quality of electronically filed documents, ensuring that all orders and automated entries are appropriately and accurately docketed, and make summary entries on the docket of all documents and proceedings. Take notes of proceedings, rulings, and notices, and prepare minute entries electronically.
- Supports magistrate judge in arraignment court by calling cases, processing bonds, setting/resetting calendar dates, making minute entries, processing and certifying search warrants and delayed notice warrants, coordinating courtroom proceedings with the US Marshal, US Attorney, Federal Community Defender, Pretrial Services and attorneys. Preparing and docketing orders and initial appearance documents. Retrieving documents for Rule 5 proceedings. Processing grand jury true bill returns.
- Perform case administration duties and/or provide training or assistance to employees performing case administration duties and administrative tasks such as financial transactions. May operate high-tech equipment.
- Perform other duties as assigned within the scope of the position
Qualification
Qualifications must be met at the time of the application. The successful candidate must possess the following:
- Consistent, high-quality past job experience/performance
- An attendance record that indicates reliability/commitment
- Excellent verbal and written communication skills
- Ability to organize, plan, solve problems, and work independently
- Ability to work under pressure, administer diverse procedures, and appropriately apply the civil and criminal rules
- Ability to work cooperatively with others, including judicial officers, the public, and colleagues
Required: For appointment at CL 26: One year of specialized experience as defined below. For appointment at CL 27: Two years of specialized experience as defined below.
Specialized Experience
Specialized experience: Progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation.
Preferred experience: Experience providing case management support as a Case Manager, Case Manager/Courtroom Deputy, or Case Administrator/Courtroom Deputy to a district or magistrate judge.
Benefits
Local benefits
- On-site fitness facilities in Detroit, Bay City, and Flint courthouses
- Volunteer policy: with approval, receive up to 24 hours of paid administrative leave for approved volunteer activities
- Some positions may qualify for the ability to telework
- Some positions may qualify for flexible work schedules
- Commuter benefit subsidies
- Discounts for government employees
National benefits
Insurance:
- Many health insurance options to choose from, including HMO, PPO, and fee-for-service
- Many dental and vision plans to choose from
- Group life insurance with additional riders you can customize for your needs
- Short and long-term care insurance options
Flexible benefits:
- Health care reimbursement account (HCRA)
- Dependent care reimbursement account (DCRA)
- Premium payment plan (PPP)
Retirement:
- Federal employees retirement system (FERS)
- Thrift savings program (TSP) with employer matching (Term Law Clerks excluded)
How To Apply
Applicants must submit a single pdf document to apply@mied.uscourts.gov with:
- Cover letter (include vacancy number)
- Resume
- Completed application Form AO-78. Application materials that do not adhere to this procedure may not be considered.
Applicant materials submitted in addition to the required documents will not be considered or retained. Separate applications must be made to individual vacancy announcements. Only candidates selected for interview will be contacted. Travel reimbursement in connection with the selection process and/or relocation is not authorized.
The federal Judiciary is an Equal Employment Opportunity employer.