Job Details for Financial Deputy
| Court Name/Organization: | California Southern District Court |
| Overview of the Position: | The U.S. District Court for the Southern District of California is accepting applications for the position of Financial Deputy. This position is located in the Clerk’s Office and reports to the Financial Supervisor. Financial Deputies assist in performing and coordinating administrative, technical, and professional work related to financial and accounting activities of the Court, including ensuring compliance with the appropriate guidelines, policies, and internal controls. Financial Deputies perform financial transactions and maintain required records, in accordance with the Court policies and approved internal controls. |
| Location: | San Diego, CA |
| Opening and Closing Dates: | 05/03/2024 - 08/01/2024 |
| Appointment Type: | Permanent |
| Classification Level/Grade: | CL 25 |
| Salary: | $54,630 - $88,798 |
| Link to Court Careers Information: | http://www.casd.uscourts.gov |
| Announcement Number: | 24-17 |
| Link to Job Announcement | |
Position Description
- Maintain, reconcile, and analyze accounting records, consisting of a cash receipts journal, registry fund, and deposit fund, as well as subsidiary ledgers for allotments and other fiscal records. Review and/or perform accounts payable and accounts receivable duties; have responsibility for the accuracy and accountability of monies received and disbursed by the court. Prepare, update, examine, and analyze a variety of regular and non-standard reports as requested by any court unit, Administrative Office, U.S. Attorney's Office, Judges, U.S. Treasury, financial institutions, or other organizations/agencies.
- Maintain control over unit cash registers, as well as collecting and reconciling cash drawers daily. Count monies received and process receipts and deposits in appropriate bank accounts.
- Maintain accounting records by inputting transactions, performing trial balances, and reconciling the accounts through the automated systems. Debit, credit, and total accounts on spreadsheets, databases, and financial software used by the court unit.
- Process and pay bills and invoices for all court units. Process non-cash collateral and bond exonerations. Disburse non-appropriated and appropriated funds, and registry and deposit funds, as required. Perform reconciliation of monies deposited, transferred, and disbursed by the court unit.
- Process victim restitution payments, including incoming checks; maintain ledger of restitution payments and ensure that victims receive payments; process returned checks and returned mail; and provide customer service to victims and their representatives. Work with other agencies to reconcile criminal debt accounts and receivable records.
- Provide backup and customer support, including technical payment voucher review, as needed for Criminal Justice Act (CJA) attorneys and service providers.
- Receive, review, and process travel vouchers from court unit. Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes. Communicate with individuals in court units to respond to questions, problems, or insufficiencies with voucher submissions and the status of payment of vouchers.
- Assist with preparing reports and forms by compiling information. Use accounting software and systems to record, store, and track information. Research court case files to ensure release of collateral.
- Comply with guidelines, procedures, and policies established by the Administrative Office and the court
- unit. Give advice and explain requirements of the Guide to Judicial Policies and Procedures as they relate to proper disbursement.
- Provide customer support to judicial officers, their staff and the Clerk’s office concerning payment or
- receipting of funds. Communicates and advises employees on specific tasks regarding financial procedures and makes available written instructions.
- Ensure that appropriate internal controls for disbursement, transfer, recording, and reporting of monies
- are followed. Review vouchers for payments related to expenses incurred by the court for appropriateness of payment. Accept responsibility for files and documents related to the monetary aspects of case management.
- Other duties as assigned.
Qualification
To qualify for CL-25, the candidate must have a minimum of one year of specialized experience equivalent to work at CL-24.
Specialized experience is defined as progressively responsible clerical or administrative experience that provided knowledge of the rules, regulations, practices, and principles of financial administration and/or accounting; and involved the routine use of automated financial and accounting systems or other computer-based systems and applications such as word processing, spreadsheets, or databases.
Preferred Qualifications/Skills:
- A bachelor’s degree, preferably in accounting, finance, business, or related field
- Prior financial, budget, or accounting experience, preferably in government/public sector
- Knowledge of JIFMS
Benefits
Federal court employees are eligible for a full range of benefits that include 13-26 days of annual leave, 13 days of sick leave, 11 paid holidays per year, a flexible work schedule, telework, immediate matching Thrift Savings Plan, pre-tax programs (health, dependent care and transportation), and insurance plans (i.e., health, life, disability, and long-term care), car-pooling options and a transportation subsidy. For more information about federal court benefits, please visit: www.uscourts.gov/careers/benefits.
Miscellaneous
Please note that this position requires that applicants complete the “Optional Background Information” on Page 5 of the AO-78 Application Form.
The selected candidate will also be required to submit to a background investigation which includes fingerprinting and a credit check.
How To Apply
Qualified candidates must submit a cover letter, resume, a minimum of three references with contact information, and the AO-78 Application Form (available for download in the application portal). All application materials must be submitted at CASD HR Application Portal. More information on career opportunities may also be found at www.casd.uscourts.gov.
The federal Judiciary is an Equal Employment Opportunity employer.